The Structurist, Inc Ltd is committed to protecting your privacy and handling your personal data responsibly. This Privacy Notice explains how we collect, use, store and protect personal data when you visit our website, engage with our services, or participate in meetings and communications with us.

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1. Who We Are

 

The Structurist, Inc Ltd (“we”, “us”, “our”) is a UK-based consultancy providing advisory, Fractional COO, project management and coaching services to founders, leadership teams and organisations.

For the purposes of UK data protection legislation, we are the data controller of personal data processed through this website and in connection with our services.

 

Contact details:
Email: lucy@lucybulley.com
Registered in the UK

 

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

 

Website and enquiries

• Name

• Email address

• Company name

• Any information you choose to provide via contact forms or email

• IP address and basic device or browser information

• Website usage data via cookies and analytics tools

 

Clients, contractors and professional contacts

• Contact details

• Role and organisation

• Communications with us (email, calls, meeting notes)

• Commercial and contractual information relevant to service delivery

 

3. How We Use Your Personal Data

We use personal data for the following purposes:

• To respond to enquiries and communicate with you

• To deliver consultancy, advisory, project management and coaching services

• To manage contracts, invoices and professional relationships

• To improve our website and services

• To meet legal, regulatory and professional obligations

 

We only use your data where there is a lawful basis to do so.

 

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

 

• Consent – where you have actively agreed (for example via website forms or meeting participation)

• Contract – where processing is necessary to deliver agreed services

• Legitimate interests – to operate and grow our business, provided your rights are not overridden

• Legal obligation – where required by law

 

5. Use of AI Assisted Note-Taking and Transcription Tools

As part of delivering our services, we may use AI assisted note-taking or transcription tools during meetings, calls, workshops or coaching sessions.

 

How these tools are used

• To capture meeting summaries, action points and agreed outcomes

• To support accurate record keeping and service delivery

• Not for automated decision making or professional judgement

 

Transparency and consent

• Participants are informed when AI assisted tools may be used

• By participating in meetings or entering into a contract with us, you consent to this use

• Where meetings involve multiple attendees, clients are responsible for informing their participants

 

Data handling

• We take reasonable steps to ensure AI tools used are compliant with UK data protection laws

• Meeting outputs are retained only as long as necessary

• We apply data minimisation principles and avoid unnecessary storage of full transcripts

 

6. Data Sharing and Third Parties

We may share personal data with trusted third parties where necessary, including:

• IT and cloud service providers

• AI transcription or note-taking providers acting as data processors

• Professional advisers such as accountants or legal advisers

 

We ensure appropriate contractual safeguards are in place and do not sell personal data to third parties.

 

7. International Data Transfers

Some third-party tools we use may process data outside the UK. Where this occurs, we endeavour to ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections.

 

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes it was collected for, including legal, contractual and operational requirements.

Meeting notes, summaries or AI-generated records are retained in line with our internal retention policies and deleted when no longer required.

 

9. Your Rights

You have rights under UK data protection law, including the right to:

• Access your personal data

• Request correction or deletion

• Restrict or object to processing

• Withdraw consent where applicable

• Request data portability

To exercise your rights, please contact us using the details above.

 

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website.

 

Final reassurance

We treat personal data with care, professionalism and respect. If you have any questions about this Privacy Notice or how your data is handled, please get in touch.